Conflict of Interest
Green Inc (eu) Conflict of Interest Policy
This policy applies to all staff and should be read in conjunction with the attached declaration of Conflict-of-interest form.
Why we have a policy: Green Inc (eu) has adopted a policy
to address conflicts of interest so as to ensure that its activities and those
of its staff and students, are and are seen to be conducted to the highest
standards of ethics and integrity. Green Inc (eu) have a legal obligation to
act in the best interests of the company. Conflicts of interests may arise
where an individual’s personal or family interests and/or loyalties conflict
with those of Green Inc (eu). Such conflicts may create problems; they can:
• Inhibit free discussion
• Result in decisions or actions
that are not in the interests of the Green Inc (eu)
• Risk the impression that
Green Inc (eu) has acted improperly and damage reputation
The aim of this policy is to protect both the organisation and the individuals involved from any appearance of impropriety. The declaration of interests accordingly, Green Inc (eu) requires all staff to declare their interests and any gifts or hospitality received in connection with their role in Green Inc (eu). A declaration of interest’s form is provided for this purpose, listing the types of interest you should declare. To be effective, the declaration of interests needs to be updated at least every 3 years and when any changes occur. If you are not sure what to declare, or whether / when your declaration needs to be updated, please err on the side of caution. If you would like to discuss this issue, please contact your line manager for guidance. Interests will be recorded on Green Inc (eu)’s register of interests, which will be maintained by HR. The register will be accessible to senior members of staff.
Data Protection
The information provided will be processed in accordance
with data protection principles as set out in the Data Protection Act 1998 and
GDPR. Data will be processed only to ensure that all staff act in the best
interests of Green Inc (eu). The information provided will not be used for any
other purpose. You should declare your interest at the earliest opportunity.
If you fail to declare an interest that is known to Green
Inc (eu), the MD will declare that interest. All decisions under a conflict of
interest will be recorded in the minutes of the SLT meeting. The report will
record:
• The nature and extent of the
conflict
• An outline of the discussion
• The actions taken to manage
the conflict.
Managing contracts
If you have a conflict of interest, you must not
be involved in managing or monitoring a contract in which you have an interest.
Monitoring arrangements for such contracts will include provisions for an independent challenge of bills
and invoices and termination of the contract if the relationship is
unsatisfactory.
If an individual is uncertain about how this Policy might affect his or her activities or has any questions about its application, he or she should discuss the potential conflict of interest with their line manager.
Declaration of Interests Form
I ____________________________ in my capacity as an
employee of Green Inc (eu) have set out below my interests in accordance with
the organisation’s Conflict of Interest Policy.
Category
Please give details
of the interest and whether it applies to yourself or, where appropriate, a
member of your immediate family or some other close personal connection
Any other employment
in which you continue to have a financial interest.
Appointments
(voluntary or otherwise) e.g. trustee, director, councillor, tribunal panel
member, etc.
Membership of any
professional bodies, special interest groups or mutual support organisations.
Investments in
unlisted companies, partnerships and other forms of business, major
shareholdings and beneficial interests
Gifts or hospitality
offered to you by external bodies and whether this was declined or accepted in
the last twelve months.
Any other conflict of
interest.
To the best of my knowledge, the above information is
complete and correct. I undertake to update as necessary the information
provided, and to review the accuracy of the information on an annual basis. I
give my consent for it to be used for the purposes described in the conflicts
of interest policy and for no other purpose.
Signed: _________________________________
Position: ________________________________
Date: ___________________________________